WWDC Scholarship Claims

Staff - Claims will be processed AFTER the Conference from June to 11 September 2010.

Students - Claims will be processed from mid-June to 11 September 2010. In cases where a student believes this time frame would cause genuine hardship, they may approach the AUC to seek approval for partial advance payment but only for items paid in advance.

All scholarship recipients should be aware of the following conditions:

• Claims will only be paid for WWDC Scholarships recipients as listed on the AUC web site.
• Claims should be made by the scholarship recipient if he or she has incurred the relevant expenses, and by the University if the University has met the expenses.
• All claims are for reimbursement of documented costs in attending WWDC.
• The AUC will reimburse claimants by way of cheque only, cash is not available.
• All claims will be paid in Australian Dollars (AUD).
• Copies of invoices for amounts paid in Australia should be on an official Tax Invoice quoting the amount of GST paid (if any) and an Australian Business Number (ABN).
• Claims for expenses paid overseas must be substantiated by way of a receipt.
• Claims paid by credit card must be accompanied by a statement showing the amount paid in Australian Dollars (AUD).

IMPORTANT: An amount of AUD$400 will be deducted from your claim unless you can provide a copy of a receipt from the Downtown Courtyard Marriott hotel in San Francisco showing you stayed there during WWDC.

Student Delegate Claims

Claims in respect of student scholarships of up to AUD$3000 plus connection cost reimbursement may be made by presenting the following documents:

• Download a copy of the AUC Claim Form.
• Copy of ADC Student membership receipt.
• Copy of airline booking form or travel agent invoice for airfares to the USA.
• Copy of domestic travel booking required to nearest point of international departure (Sydney or Melbourne).
• Copy of a booking form or some other evidence that accommodation during the conference has been arranged.
• Copy of travel insurance receipt showing coverage during the conference period.

OR

• Download a copy of the AUC Claim Form.
• Attach a Tax Invoice from the University issued after 11 June 2010 for the total scholarship amount of AUD$3000. The GST on this should to be $0.00 as the expenses incurred are overseas in nature.
• A signed declaration from the AUDF Coordinator that the costs were incurred by the University in sending their Scholarship Recipient to WWDC and that the AUDF Coordinator is satisfied that the delegate was covered by adequate travel insurance

Staff Delegate Claims

Claims in respect of staff scholarships of up to AUD$2000 for Allocated and AUD$2500 for Competitive Staff plus connection cost reimbursement may be made by presenting the following documents.

• Download a copy of the AUC Claim Form.
• Copy of airline booking form or travel agent invoice for airfares to the USA.
• Copy of domestic travel invoice or receipt required to nearest point of international departure (Sydney or Melbourne).
• Signed letter on University letterhead from the local AUDF Coordinator stating that the staff member has been awarded the scholarship as a result of a fair and reasonable competitive selection process. (Allocated Scholarhsips only)
  
• Copy of a hotel receipt or invoice showing accommodation has been paid for during the conference period.

OR

• Download a copy of the AUC Claim Form.
• A Tax Invoice from the University issued after 11 June 2010 for the total scholarship amount of AUD$2000 for Allocated and $2500 Competitive Staff. The GST on this should be $0.00 as the expenses incurred are overseas in nature.
• A signed declaration from the AUDF Coordinator that the costs were incurred by the University in sending their Scholarship Recipient to WWDC and that the AUDF Coordinator is satisfied that the delegate was covered by adequate travel insurance, and that there was a fair and reasonable selection process for Allocated Scholarships.

Please send all claims to:

Apple University Consortium
c/o Mr Andrew Jeffrey
PO Box U194
Wollongong University NSW 2500

Connection Cost Reimbursement

Maximum reimbursement over and above AUD$2000 for Allocated and $2500 for Competitive Staff and AUD$3000 for Competitive Students claimable for delegate costs in connecting via AUK/SYD/MEL/BNE. These have been calculated to be:

Adelaide - $280
Albury - $100
Armidale - $390
Canberra - $180
Hobart/Launceston - $270
Perth - $500
Port Macquarie - $353
Rockhampton - $380
Townsville - $190
Dunedin - $200

Those Universities within a 4 hour travel distance by bus, train or car from their nearest major airport are expected to use this option for which the AUC does not provide any subsidy.

These amounts are based on published advance-purchase Qantas fares in conjunction with travel from Australia to San Francisco.