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Managing the Process of synchronous
face-to-face and web delivery of a first year undergraduate statistics subject By Robert M. Corderoy and Anne Porter University of Wollongong |
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ABSTRACT
Very few academics appreciate the fact that migration to a web based delivery mode of their course materials which they have in the past delivered in a face to face mode is an involved process which can only be successful if several demands are met. Firstly the process requires thorough planning with a clear understanding and up-front statement of the aims and desired outcomes for both the academic and the students. The academic must have a commitment to the restructuring of materials where necessary to suit the new delivery mode and to a re-assessment of their pedagogical approach. A recognition that a long lead-time to allow for the necessary production phases to be initiated and completed is essential if the end product is to be an efficient and effective teaching and learning environment. Finally and perhaps most importantly, the academic must be aware that taking up such a challenge will involve them in a need to change their approach to the development of course materials and a need to develop an understanding of the methodologies involved in using the web as a delivery mechanism. The result will be an incredible increase in their work load. Their ability to cope with this will directly impinge on the success of the exercise in terms of student to student and student to teacher interaction. With two weeks to the start of session, a chance encounter with an academic, a Statistics lecturer (Anne) who posed the questions "would you tell me to go away and come back later if I wanted to put my subject onto the web?" laid down the challenge. This paper outlines the background to the increased use of the world wide web for course delivery and explores the path taken in addressing the challenge, from the perspectives of the educational development consultant, the lecturer and the students and recounts their experiences, both the failures and triumphs, as the task of mounting a subject onto the web as a supportive resource at short notice unfolded. It was the academics' first foray into the complex world of on-line delivery. Her decision to embrace the process emanated from the need to find a mechanism that may help alleviate some of the logistical problems associated with presenting, for the first time, a first year statistics subject 'using an experiential approach', to over 300 first year undergraduate students in the traditional face to face delivery mode. She saw the potential interaction that the web can provide as an ideal adjunct and supportive mechanism for her students. Although many would consider this challenge a foolish one to take up, the experience has proved to be a rewarding for the consultant, the academic and the students.
Background The rapid rise in the development of sophisticated and improved technologies has been the driving force behind the widespread embracing of the concept of flexible delivery and the application of the many and varied tools upon which it is based, including the world wide web, in the field of education. A number of papers, conference proceedings and reports, Simbandumwe (1997), Bannan & Milheim (1996) and Parson (1997), suggest that there has been widespread increase in the level of interest and use by academics of on-line, particularly Web based, instructional systems in the last few years. Fyvie (1997) identified fifty-one institutions (forty-four from US, four Australian and two from UK) which offered either undergraduate or post graduate online courses. Such assertions would seem to reinforce the observation that on-line systems in general and particularly those which are Web based are rapidly being accepted as a legitimate alternative to the more traditional methods of teaching. Further, suggests Burnett (1997), the use of the Web will continue to expand as it becomes more stable, easier to use and more accessible to everyone. What we are learning from using the Web today will provide the confidence and expertise to take advantage of the advances in its technology. Now is the time according to Alexander (1995) to stop focussing on the technology itself and to start focussing on what students are to learn, and the best way for them to achieve these learning objectives. Berge (1995) points out that one of the key underlying assumptions must be that the use of such methods should create an environment that will promote individual and social interactions involving higher order cognitive processes for the students during their construction of knowledge. At the same time it is essential that process/method used is seated firmly on thoroughly developed learning objectives and instructional paradigms. Jones & Buchanan (1996) suggest that the more traditional methods are proving "ineffective and inefficient for the diverse student population" which institutions must contend with today. Flexible modes of delivery such as Web based instruction can provide an effective means of addressing the problems of increasing student demands, decreasing funds, the need to establish a presence in the international market place and rapid technological change. Many still see web based instruction in the narrow context of distance learning, in that it is capable of providing a workable solution to the problems encountered by students who have no other means of gaining access to education. Increasingly however, institutions, and the students and staff working in them are discovering the value of the techniques of resource based learning and the Web is being utilised to provide materials for students who are at a distance as well as those who are on campus. In recent times numerous tertiary institutions have experimented with the use of on-line delivery, particularly those which are Web based with the purpose of increasing access to education to a wider audience. The boundaries for what is possible change almost daily. "An understanding of the techniques and protocols of on-line teaching and learning and the processes of both the design of new and the conversion of old courses has become essential for academics, as universities throughout the world embrace alternative delivery methods in response to the globalization of education."(Corderoy & Lefoe 1997)
Issues in the development process By default, it is often the academic who takes on the roles of designer, developer and presenter without the necessary skills base. While the acceptance of these roles has been supported by the proliferation 'easy to use' course building software packages currently referred to by many as 'cookie cutters', the problems arising out of inadequate instructional design as well as poor design in terms of the structure and interface often negate the worth of the course package. The authors suggest that the main reason for this is that, very few academics have the expertise in the varied disciplines involved in the production of an effective web based course. While the 'cookie cutter' development systems generally come from developers who are not unfamiliar with course development in a wide variety of content areas and have consequently based their 'templates' on sound pedagogical models, the templates must by virtue of this variety be 'one size fits all' in their approach. This in itself would not necessarily represent a fatal flaw if it were not for the fact that these development systems do not generally have a sufficient level of in-built user support to allow an untrained academic to use them correctly and efficiently. They are also in some cases, less than intuitive in their operation and are often used in isolation by the academic. In using and trialing some of these systems for the production of courses, the authors have found they present limitations in a number of significant areas. One such is the limited freedom that they allow in interface design. This can have important implications for the successful use of the course by the students. In general the result is often a very negative experience for both the academic as a developer and the students as end users. We would not suggest that these systems do not have value. They can be extremely useful and time saving starting points particularly when the user is provided with support in their use. The marketing of these packages has been structured around the premise that the use of such 'authoring systems' will provide an easy and almost 'fool proof' means for everyone to be successful in 'putting resources on the web' including complete courses. The problem is exacerbated by a number of factors. These include: time and funding restraints which force individuals into the adoption of a 'cheap and quick solution' to 'getting on-line'; the often unjustified self perception of expertise in this highly specialised field; and the mistaken belief by many that providing a course on-line involves little more than providing the content of the course as a web based document. This may be done with or without the support of some 'flashy' graphics or other 'bells and whistles'. Based on extensive experience in curriculum design and development in many delivery modes, the authors contend that the most successful methodology in developing web-based courses involves the use of a 'team approach'. No individual has the expertise in the many disciplines involved in the successful design and development of such courses. Such a team would have a minimum of four members. A content expert (the academic or lecturer), an instructional designer, a programmer and a graphic artist.
Managing the process The University of Wollongong is moving down the pathway of providing students and academics with flexibility in the way the teaching and learning process occurs. The Centre for Educational Development and Interactive Resources is a service unit within the University which can provide staff with advice, support and full production facilities to enable them to mount subjects on the web, re-develop their on campus subjects to embrace more flexibility in the mode of delivery or develop text based or interactive, multimedia based resources to support their existing subjects. The unit comprises a number of education consultants who guide the academic through the process and a number of production groups including, TV and video, Electronic Publication, Interactive Multimedia Production and Audio visual Services. Each of these units become part of a 'team' as required for the development of courses and resources. In terms of the web based delivery of subjects, we are currently using two distinct processes. Our early subject development took place using pure 'html' markup of content and other resources within 'subject specific' interfaces developed by the unit. Such a process was relatively quick, efficient and cheap. Interactions such as synchronous chat were conducted using 'add-on' commercial/shareware components such as Discuss. A number of subjects are still being developed using this methodology, the subject of this paper being one such. The major short coming of this approach is the lack of or poor quality of student management processes available and for this reason, we are now moving towards the fully integrated subject/student management systems, such as TopClass. Purely web based html developed subject frameworks require external mechanisms for the management of students. Class lists, passwords when used, communications access assignment submission and return and so on all have to be created manually and managed individually. There are savings to be made using such systems, but the 'programming and administrative overhead' may negate them when small scale 'trials' such as the one which is the subject of this paper are attempted. The decision to 'go down the html track' was also partially driven by the possibility of the lecturer being able to 'pre-process' some of the materials, thus speeding the process.
Analysing the process The day to day diary of the academic and co-author of this paper proved to be a rich source of information which could in itself, and without manipulation, provide others who might attempt to or be involved in the mounting of subjects on the web for the first time excellent and timely guidance in the process. These notes provide the skeleton for the following sections of this paper which deal with the problems and issues encountered from the view points of the academic, the consultant and the students "Two weeks to the start of session I ran into the educational consultant (Bob) and asked "what if someone asked you about getting there work on the web, would you tell them to go away?" "No" was the response. We agreed to do this thing together and to make it doubly worthwhile to write it up as a case study. In retrospect my reasons for doing this seem ill formed. The web appeared to be a more powerful presentation tool than PowerPoint. In the previous year I had used PowerPoint, but it seemed that if I prepared my material and delivered it via the web, that there was the potential for students to access it. I also thought that the web would allow for a more dynamic presentation. I was not totally naive. I had done some programming in html - enough to see its potential. My class numbers were up from 200 to 300+, a new venue was being sought and the prospect of need an alternative form of delivery was also at the back of my mind." (Porter 1998) The issues were many and varied however the key issues which surfaced and were identified by the authors as critical during the process included;
"I would have given up many times over in the early stages if it had not been for the consultant (Bob). His support and knowledge was an integral part of the whole process, not just in guiding me in terms of the process but in the management of the process. He provided the link between me as the academic/content expert/content provider/teacher and the production side of the end product (web site), the programmers and graphic artists". (Porter 1988)
Problems and issues (The academic) The trial with this subject helped me identify how I need to proceed in order to accomplish what I now can see more clearly. There were many good points coming from this trial. Despite the many problems, delays in availability of promised content, lab exercises and the like, there were advantages for the current students.
Despite the fact that the workload became horrendous, and I was often extremely frustrated with technical problems. Never was there a feeling that it was not worth the effort. The frustration was borne of my seeing more clearly how it could be if only we could do... The vision continued to grow throughout the session as students conveyed what it was they wanted and as I saw other peoples' work. The issues and problems with which one must contend can be exemplified by extracts from the diary (Porter 1988). These included; 1. Totality of Involvement and "I met with the graphic designer late that week. I arrived with a set of formulae and graphs for him to use. The first attempt at a web page was ready. It had a red zig-zagged interface using the faculty colours. I did not like it nor did the designer. I spoke to him about my themes and was to return with a photograph of the seashells. I was to decide at this stage what menu items I would require. By early the next week I had discovered that not only were my photographs not suitable, but the two digital cameras were not going to function for me in the short term. This was the start of a run of equipment and software failure for me. I returned to the graphic designer with a box of shells. On my next visit I was absolutely delighted with the interface, it captured the formula so identifiable with Statistics very subtly, but gave prominence to the seashell theme. The harshness of the red gave way to the softness of nature. It may be all in my head, but every message that I present in my teaching is important. Seashells were used to set the scene both in the lectures and on the web." (Porter 1998) 2. Technical problems and the need for support My documents were handed to the programmer Monday, Week 1. The first lecture was Tuesday 2.30pm. Late Tuesday morning and horror of horrors. When I opened the site, window upon window opened over the top of my beautiful seashell frame. The second of the technical problems. I was using a version of navigator lower than 3. This version did not use frames! At 12.30 that day I went to the lecture theatre to trial the site and reality again hit. The web was down." (Porter 1998) and "Dreamweaver is the software that the developer uses to convert my files to html. However this I cannot run on my computer as I need an update to a system past 7.5 and before I can do this I need to increase my computers memory. I am running with a PowerMac 7100/66AV. I have 16 meg of memory on board. With my computers memory upgraded to 64Meg, other options are presenting themselves. To use Microsoft Office to convert my documents to html, I need a computer which has a faster CPU." (Porter 1998) 3. The time factor After the Easter break. It is after marking 284 exam papers and another 100 assignments If I were asked about putting work on the web at this time I would say forget it! I have put so much into examining what happened in the midterm, identifying the language problems and the listening problems that I am exhausted. Just having given my first double lecture after the break, I am now behind for I need to get it ready for the web. They are a terrific class and I want to do all possible for them. If they did not know about this option, I would not at this point in time make them aware of it. How do I inspire students to do better?" (Porter 1998) 4. Complexity of the content (Mathematical Formulae) 5. Funding "Week 10-14:
Problems and issues (The consultant) Although the migration of subjects to the web is one of the tasks carried out by the team of consultants in the Centre for Educational Development and Interactive Resources, the normal process for such development takes place over some months before the subject is due to 'go live'. In such a 'measured timeline', both the academic and the consultant have time to consider all aspects of the process, consult on a regular basis and organize an ordered development. With such a short timeframe and what turned out to be an extremely limited budget, the 'quality' of process is compromised. So why did we attempt it? The main reason was a need to provide solution for a colleague and friend in need. Secondly, it would be interesting to see just how quickly we could 'mount a subject' from scratch given a reasonable budget line. We believe that had the projected budget held, the end result would have been much more satisfying. We believe that with enough money to 'buy production time' 2 to 3 weeks could suffice in the mounting of an infrastructure and the basic content required. Some of the identified issues include;
Problems and issues (The students) 1. Students have expectations However many are tolerant. They persevered in their requests for this type of material, and when they realised the technical difficulties began to inform Anne as to the easiest way of accessing materials and when they had solved their access problems. (Many students were Computing Science students or studying Information and Communication technology). For a sizable proportion of the students this was an efficient vehicle for delivery and provided them with a way of communicating with the lecturer (via email or chat). 2. Mounting the Content 3. Accuracy of content 4. Technology problems and the need for pre-testing and support The difficulty is that the accessing of this information needs to be transparent. If I have a problem so too will my students. My students use PCs - I have not been able to test it on these. I know the PC users are also having problems." (Porter 1998) 5. InspirationÉ. The work is piled up in front of me. The lectures have been given, prepared in large font for overheads. The teacher talk which is practiced and rehearsed for between the foils has receded and needs to be recreated. The mess of foils need to be re-ordered - I've never been one to leave the lecture with the overheads in the order in which they came. It is only the students and Bob who has put in so much energy that carries me forward. Also there were 37 hits last week to nearly 956 ish sites, that is a thorough visitation when there but there were no updates. If students are using the site then they are using resources put there to aid their learning. A student in week 8 has requested the material be put in closed reserved. He has a PC and downloading is problematic. We are only checking the Macintosh version." (Porter 1998) 6. Student Support
Next time round Can you mount a subject two weeks before term? No! Not without money or more know-how. Will I utilise the web next year? Yes. How then shall I approach it? The trial with this subject helped me identify how I need to proceed in order to accomplish what I now can see more clearly. 1. Design issues When I have the time and skills to make it more interactive and visual, when I can include video, sound and graphics more readily, and access a statistics package over the web (things technically possible) then perhaps I can move further along that continuum of providing better teaching rather than providing an additional teaching space. 2. Subject administration Automatic email or mailout system so that students who have missed more than a certain number of labs would be sent a message re their progress. 3. Materials and prioritising It should be possible to mount;
During session
4. Communication
5. Resourcing and funding issues.
6. Copyright The solution, if perhaps only partial, to this problem may rest in the password protection of the site so that only students enrolled in the subject have access. It might then be argued that the material provided in such a manner falls under the same guidelines as those applied to materials presented during a 'closed lecture session'.
Recommendations Although there are many things we would do differently and indeed many we would not do at all, the experience has given the authors special insight into the process. The recommendations that follow stem from this insight and could act as useful starting points for those that follow this 'road to web delivery'. For clarity, we have divided them into three major categories, namely Organizational, Technological and Pedagogical.
Organisational
Above all, ensure sufficient funding to cover both
Technological Again, all of the points listed below depend on time and funding
Pedagogical This is a new medium for both the student and the lecturer. Both need to be prepared to be accepting of the problems of all involved. Students need to be guided and supported while they adapt to the 'new learning. Lecturers need to be supported in coming to terms with the need for change. 'You cannot lecture on the web'.
Conclusion The design, development, running and management of on-line teaching and learning environments are costly and time consuming. Considerable planning and organisation is required as well as support teams for the technology. Following a 'team model' approach in the development of web based courses is proving to be the most effective and efficient means of achieving a consistent and satisfactory outcome. A minimum of six months development time is recommended before accepting a full student load. Successful on-line teaching and learning will only occur when outcomes are clearly defined, content and activities are thoroughly prepared and identified, and an infrastructure is in place which supports both students and staff. Perhaps in this 'short notice' trail, using one of the many 'cookie cutter' management systems such as TopClass in a 'team' based supportive environment may have resulted in a more effective experience for all concerned. "Innovative practice will always provide challenges for early adopters of new strategies for teaching. As web-based instruction moves beyond the early adopter stage, institutions will need to put structures into place to support teachers in this new role." (Lefoe & Corderoy. 1998) A key component to the effective preparation of academic staff in this new role is "web based staff development which models effective practice" (Wills, Nouwens, Dixon and Lefoe, 1997).
References Alexander, S. (1995) Teaching and learning on the World Wide Web, Proceedings of AUSWEB95 The First Australian World Wide Web Conference, Southern Cross University, Lismore http://www.scu.edu.au/ausweb95/papers/education2/alexander/ Bannan, B. & Milheim, W.D. (1996) Design, Development and Delivery of Instructional Materials over the Internet. WebNet Conference 96, San Francisco. CA. October 15-19 URL: http://curry.edschool.Virginia.EDU/aace/conf/webnet/ html/117.htm Berge, Z. L. (1996). The Role of the Online Instructor/Facilitator. URL: http://cac.psu.edu/%7/moderate/teach_online.html URL sourced: October 1997. Berge, Z. L. (1995) Facilitating Computer Conferencing: Recommendations from the Field. Educational Technology (Jan-Feb). Burnett, D. (1997) TiLT Seminar Series - Confessions of an Online Teacher. [http://www.scu.edu.au/services/tilt/tsf/on/dale/bsemsummary.html] Corderoy, R., and Lefoe, G. (1997) Tips and Secrets for Online Teaching and Learning: An inside view. in Kevill, R., Oliver, R., and Phillips, R. What Works and Why, 14th Proceedings of Australian Society for Computers in Tertiary Education. Academic Computing Services, Curtin University of Technology, Perth, Western Australia. (pp 647-651) http://www.ascilite.org.au Fyvie, C. G., Lee, Dr Kar-Tin, Clark, T. (1997) Review of online education and training materials - are we better off? in Osbourne, J., Roberts, D,. and Walker, J., Open, Flexible and Distance Learning: Education and Training in the 21st Century 13th Biennial Forum of Open and Distance Learning Association of Australia pp 174 - 178. Jones, D & Buchanan, R. (1996) The Design of an Integrated Online Learning Environment. ASCILITE 96 Conference Proceedings. University of Adelaide. pp 331[http://www.ascilite.org.au/members/conf96/] Lefoe, G., Corderoy, R. M. (1998) Tips for Effective Online Teaching and Learning. "Online instruction: Trends and Issues II". Teaching in the Community College Online Conference. Sponsored by Teaching in the Community List and Kapi 'olani Community College. April 7 - 9. Hawaii. Papers @ http://leahi.kcc.hawaii.edu/org/ tcon98/ Lefoe, G., Corderoy, R. M. & Wills, S. (1996) 'How Well Do We Practise What We Preach? An Evaluation of Teleteaching '96' in Wills, S, Fritze, P & Cavallari, B (eds) Practising What we Preach, proceedings of Teleteaching 96, Australian Computer Society. Parson, R. (1997) An Investigation into Instruction Available on the World Wide Web. Master of Education Research Project. [http://www.oise.utoronto.ca/~rparson/ out1 d .html] Porter, A (1988) Notes from personal diary for the Course Stat 131. First Year Undergraduate Statistics subject. First Semester On-campus delivery. University of Wollongong. Simbandumwe, J. P. (1997) Tools for developing Interactive Academic Web Courses - The Emerging Model.[http://www.umanitoba.ca/ip/tools/courseware/model.html] Wills, S., Nouwens, F., Dixon, S., and Lefoe, G. (1997) Teaching at a Distance about Teaching at a Distance in Kevill, R., Oliver, R., Phillips, R. (eds)ASCILITE '97. What Works and Why, 14th Annual Conference of ASCILITE. (pp 628 -635) Perth W.A Curtin University of Technology Printing Services.
Most recently, he has been responsible for the development of interactive CD-ROM based training materials in the corporate market and the migration of several undergraduate subject packages to web based delivery. His main research field involves the development of simulation structures for multimedia based constructivist learning environments. He has published widely and presented nationally at several conferences in the areas of simulation and that of web based instruction.
Anne Porter began tutoring in Psychology in the late seventies, where her speciality became remedial statistics. Prior to her current appointment she was a lecturer in a Learning Development Centre where she provided assistance to students struggling with Mathematics, Statistics and Computing Science. In this post she developed an experiential and activity based approach to teaching Statistical and Mathematical Literacy. With a subsequent move to the School of Mathematics and Applied Statistics Anne also migrated from classes of approximately thirty students to a class of over three hundred first year students. Her main research field is statistical education, within whose parameters Anne has investigated the nature of reflective practice, the role of language and writing in learning Statistics and the development of appropriate curricula materials. This is Anne's first excursion into using the web as a tool in her teaching. |
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